LDP ePortfolio Report

Appendix IV
Faculty/Staff Survey Tool
Dear Colleague: Please take a few minutes today to fill out the Electronic Portfolio Planning System Survey. Your input is significant, as this system would impact all students, and could be a valuable tool for you in your own work with students. The survey deadline is October 31st (by 5pm) and is located at http://osr2.berkeley.edu/survey/eportfolio_facstaff.html -- your password is: 6RV4UM. If you would like more information about this project, please contact Mei-Mei Hong at 643-3003 (mei_mei@uclink.berkeley.edu) or Tony Christopher at 643-2592 (tonyc@uclink.berkeley.edu). Sincerely, Christina Maslach, Vice Provost, Undergraduate Education Genaro Padilla, Vice Chancellor, Undergraduate Affairs Steve Lustig, Assistant Vice Chancellor, University Health and Counseling Services

Electronic Portfolio Planning System Survey Dear Colleague, Thank you for taking the time to complete the following survey. Part 1 includes questions about tools used to track and monitor student progress and achievement. Part 2 introduces the concept of an Electronic Portfolio Planning System (EPPS) and asks for your feedback. In order to help determine where resources should be allocated, we need to hear from you, about what is most important and how best to meet your needs. We value your feedback and, again, thank you for your time and support.
1. What is your position?
		Professor/Assoc. Professor Assistant Professor Lecturer Other Faculty/Academic MSP/Exec PSS Staff Classified/Represented International/American Visiting Scholar Don't know. My title is Other: (Please describe)

2. What is your gender? Male Female Other/Prefer not to say

3. How long have you been in your current position? (select one) Less than 1 year 2-3 years 4-5 years 6-10 years 11-15 years 16-20 years Over 20 years

4. How long have you been with the University? (select one) Less than 1 year 2-3 years 4-5 years 6-10 years 11-15 years 16-20 years Over 20 years

5. Are you tracking/monitoring your students' academic progress and achievement (e.g. subject competency, mathematic or language skills, critical thinking skills, etc.)? Yes, always Yes, sometimes Yes, rarely No

6. Are you tracking/monitoring your students' life skills progress and achievement (e.g. communication, creativity, leadership, social responsibility, teamwork skills, etc.)? Yes, always Yes, sometimes Yes, rarely No

7. Is there a way you have wanted to track student progress but have been unable to implement? Yes, please explain: No

8. Which of the following tools are you currently using to track and monitor your students?

	Use always	Use sometimes	Don't use	Don't have access	What is this?	I want this
OLADS - student information system
DARS - degree auditing record system
Student websites
Career services
Departmental database
Paper portfolio
Grade book (paper & pencil)
Learning/Course
Management Systems (e.g., Blackboard, WebCT)
Other:

9. How important is it for you to track and monitor your students' academic progress and achievement over time? Extremely Important Somewhat Important Somewhat Unimportant Not Important at All

10. Are you satisfied with the current tools available? Yes, things are just fine the way they are No, there are problems If No, please select all that apply: I could really use an overall view of each student, some type of big picture. Student information tends to be all over the place - it needs to be consolidated for each student. Data are available, but difficult to analyze. Other:

11. In your role, what pieces of student information are useful?

	Essential	Somewhat Important	Not Important
ImportantAcademic recognitions and awards
Certifications (teaching certificates, first aid, etc.)
Course work (art: photos of work and/or links to electronic media)
Course work (papers & projects)
Letters of Recommendation
Resume
Student personal web sites
Transcript (educational history)
Volunteer work
Hobbies
Internships
Student government work
Leadership positions
Your own notes
Colleagues' notes
Other:

The Electronic Portfolio Planning System (EPPS) Concept The EPPS would be a highly personalized, web-based portfolio system - designed to create one place for students to customize, record, reflect and store information to keep on track of their academic plans and setting of personal and professional goals. An EPPS would be so much more than a repository for important documents - students could: track their academic plans. reflect on their achievements, strengths and gaps. determine skills they need to develop and receive guidance to develop them. manage and organize information for internship, graduate school or job interview applications/preparation. The EPPS would allow students to actually map out their education, letting them record and visualize where they are in a program, and where they are heading. By accessing these portfolios, faculty and staff could: View course schedules and transcripts, track progress within a specific program, and make recommendations. Review papers, projects and course assignments, all electronically. Gather a holistic perspective on a student, viewing their past accomplishments, background, and future goals. See how a student is progressing in terms of developing academic and personal skill sets. Use stored information to inform your letters of recommendation
13. Would the above-mentioned Electronic Portfolio Planning System (EPPS) be of importance to you? Yes, definitely Yes, to a certain extent Possibly, but I'd have to try it Probably not Definitely not

14. An Electronic Portfolio Planning System (EPPS) could necessitate a new way of organizing and reviewing student information.

14a. How do you think it might assist faculty and student workload?
14b. How do you think it might adversely affect faculty and student workload?
15. Are there additional pieces of information you would like to find in an Electronic Portfolio Planning System?
16. Is there anything else you would like to share with us?

Appendix IV